Theme Management and Naming Conventions for The Greatest Company

Theme Naming Conventions

To maintain organization and efficiency, the following naming convention must be used:

[Date] - [Current Work] - [STATUS]

• [Date]:
  Use the theme's creation date in the format MM/DD/YY.
  Example: 12/04/24

• [Current Work]:
  A concise description of the theme's purpose or work.
  Example: ADA Ready or Cyber Week Campaign.

• [STATUS]:

• LIVE: The active theme currently published.

• STAGING - DO NOT EDIT: A clone of the LIVE Theme, used only as a backup.

• TEMP: For temporary themes being used or tested, like marketing campaigns or experiments.

• [CAMPAIGN NAME]: For specific campaigns, e.g., CYBER WEEK.

Examples of Theme Names:

• 12/04/24 - ADA Ready - LIVE

• STAGING - DO NOT EDIT

• 12/04/24 - Cyber Week Campaign - TEMP

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Rules for LIVE and STAGING Themes

1. Always Have One LIVE Theme:

• The LIVE Theme is the active, published theme visible to customers.

• All updates or edits must be applied directly to the LIVE Theme.

• After any implementation, test the website entirely and then clone the LIVE Theme to create the STAGING Theme.

2. Always Have One STAGING Theme:

• The STAGING Theme must always be an exact clone of the current LIVE Theme and labeled STAGING - DO NOT EDIT.

• This theme acts as a backup and must never be edited directly.

• If the LIVE Theme is updated, the current STAGING Theme must be deleted, and the updated LIVE Theme cloned to recreate the STAGING Theme.

3. Campaign-Specific Themes:

• Campaigns are created by cloning the LIVE Theme and labeling them with the campaign name (e.g., CYBER WEEK).

• These campaign themes are edited and published independently of the STAGING Theme.

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Process for STAGING Theme

1. Clone the Current LIVE Theme:

• After any implementation or updates, thoroughly test the website to ensure everything is working as expected.

2. Create the STAGING Theme:

• Clone the tested LIVE Theme and label it STAGING - DO NOT EDIT.

3. Maintain STAGING Integrity:

• The STAGING Theme must always reflect the current LIVE Theme and remain untouched until required as a fallback.

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Seasonal Campaigns and Marketing Themes

1. Creating Campaign Themes:

• Clone the LIVE Theme and label it with the campaign name (e.g., CYBER WEEK - TEMP).

• Make necessary edits and thoroughly test the campaign theme.

• Once validated, publish the campaign theme as the new LIVE Theme.

2. Campaign Workflow:

• Step 1: Clone the LIVE Theme and label it with the current date and campaign name (e.g., 12/04/24 - Cyber Week - TEMP).

• Step 2: Apply edits and thoroughly test.

• Step 3: Publish the campaign theme as the new LIVE Theme.

• Step 4: After the campaign ends, publish the previous LIVE Theme back to restore the original website.

• Step 5: Delete unnecessary themes to maintain organization.

Examples for Campaign Management:

• Before the campaign:

• 12/04/24 - ADA Ready - LIVE

• STAGING - DO NOT EDIT

• 12/04/24 - Cyber Week - TEMP

• After the campaign:

• 12/04/24 - ADA Ready - LIVE

• STAGING - DO NOT EDIT

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Weekly Cleanups

To keep the theme section well-organized:

1. Remove unused themes, such as old campaign or temporary themes.

2. Ensure the following structure is maintained:

• [Date] - ADA Ready - LIVE (Published)

• STAGING - DO NOT EDIT

• [Campaign Name] - TEMP  (if a campaign is active)

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Why Use This Naming Convention?

1. Backup Safety: The STAGING - DO NOT EDIT Theme ensures a reliable fallback if updates to the LIVE Theme break the website.

2. Efficiency: Temporary themes (TEMP) are clearly labeled and removed once their purpose is fulfilled, reducing clutter.

3. Clarity: Campaign themes are clearly separated, making it easy to identify the purpose of each theme.

4. Flexibility: Seasonal and marketing campaigns can be managed independently without interfering with the backup process.

By following these rules, the theme management process remains streamlined and fail-safe, even during high-traffic events.